Billing, Cost, and Rate Clerks

Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.

Job Task

• Compile reports of cost factors, such as labor, production, storage, and equipment.
• Compute credit terms, discounts, shipment charges, and rates for goods and services in order to complete billing documents.
• Consult sources such as rate books, manuals, and insurance company representatives in order to determine specific charges and information such as rules, regulations, and government tax and tariff information.
• Keep records of invoices and support documents.
• Prepare itemized statements, bills, or invoices; and record amounts due for items purchased or services rendered.
• Review documents such as purchase orders, sales tickets, charge slips, or hospital records in order to compute fees and charges due.
• Track accumulated hours and dollar amounts charged to each client job in order to calculate client fees for professional services such as legal and accounting services.
• Verify accuracy of billing data and revise any errors.
• Answer mail and telephone inquiries regarding rates, routing, and procedures.
• Contact customers in order to obtain or relay account information.
• Estimate market value of products or services.
• Perform bookkeeping work, including posting data and keeping other records concerning costs of goods and services and the shipment of goods.
• Resolve discrepancies in accounting records.
• Review compiled data on operating costs and revenues in order to set rates.
• Type billing documents, shipping labels, credit memorandums, and credit forms, using typewriters or computers.
• Update manuals when rates, rules, or regulations are amended.
• Operate typing, adding, calculating, and billing machines.

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