Bookkeeping, Accounting, and Auditing Clerks

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Job Task

• Operate computers programmed with accounting software to record, store, and analyze information.
• Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal.
• Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Prepare purchase orders and expense reports.
• Prepare trial balances of books.
• Receive, record, and bank cash, checks, and vouchers.
• Reconcile or note and report discrepancies found in records.
• Reconcile records of bank transactions.
• Transfer details from separate journals to general ledgers and/or data processing sheets.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Calculate costs of materials, overhead and other expenses, based on estimates, quotations and price lists.
• Code documents according to company procedures.
• Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Classify, record, and summarize numerical and financial data in order to compile and keep financial records, using journals and ledgers or computers.
• Compare computer printouts to manually maintained journals in order to determine if they match.
• Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
• Compute deductions for income and social security taxes.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Monitor status of loans and accounts to ensure that payments are up to date.
• Comply with federal, state, and company policies, procedures, and regulations.
• Maintain inventory records.
• Match order forms with invoices, and record the necessary information.
• Perform general office duties such as filing, answering telephones, and handling routine correspondence.
• Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
• Perform personal bookkeeping services.

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