Human Resources Assistants, Except Payroll and Timekeeping

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports on ability, and date of and reason for termination. Compile and type reports from employment records. File employment records. Search employee files and furnish information to authorized persons.

Job Task

• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Gather personnel records from other departments and/or employees.
• Inform job applicants of their acceptance or rejection of employment.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
• Arrange for advertising or posting of job vacancies, and notify eligible workers of position availability.
• Compile and prepare reports and documents pertaining to personnel activities.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Process and review employment applications in order to evaluate qualifications or eligibility of applicants.
• Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications.
• Provide assistance in administering employee benefit programs and worker's compensation plans.
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Request information from law enforcement officials, previous employers, and other references in order to determine applicants' employment acceptability.
• Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
• Arrange for in-house and external training activities.
• Interview job applicants to obtain and verify information used to screen and evaluate them.
• Prepare badges, passes, and identification cards, and perform other security-related duties.
• Search employee files in order to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
• Select applicants meeting specified job requirements and refer them to hiring personnel.

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